Now that your semester has been in progress for a month or so, you’re probably seeing students doing full withdrawals or walking away from classes. Knowing what to do with a student’s aid once they are gone can be confusing and overwhelming. Here are a few R2T4 tips and resources to help!
Never attended = recalculate!
Remember that if a student was a “no show” to a class and those credits impact his/her enrollment status (e.g., from full-time to three-quarter-time) that federal aid eligibility and Cost of Attendance must be recalculated. Aid recalculations must be done before performing R2T4 calculations so the correct eligibility amount is used to determine returns.
Attendance = Participation for online classes
Do instructors at your school know that for online classes “attendance” means the student was engaged in some sort of substantive academic participation, and that merely logging in is not considered attending? Academic attendance can include taking an exam, submitting an assignment, participating in an online study session or discussion, posting to a class blog or forum–any activity related to the class that shows the student is actively academically engaged. Participating in academic counseling or advising does NOT count as attendance for R2T4 purposes.
Modules = Yuck!
For R2T4 purposes, a program is offered in modules if a course does not span the entire length of the payment period or period of enrollment. A student is considered to have withdrawn from the payment period or period of enrollment if he/she ceases attendance prior to completing that period (and if the school does not have written confirmation of the student’s plan to return to a later module). See the Federal Student Aid Handbook, Volume 5, Chapter 1, page 63, for a series of questions to help determine whether a student in a modular program has withdrawn. Page 64 offers scenarios to help.
Aid That Could Have Been Disbursed (ATCHBD)
ATCHBD is federal aid for which a student was eligible at the time of withdrawal (must meet late disbursement requirements), but for which an actual transmittal had not yet been made to a student’s account. Inadvertent overpayments (disbursements made after the student ceased attendance but prior to the institution’s awareness of the withdrawal) should be included in ATHCHB, not disbursed aid, because the student was not actually in attendance to be eligible for the inadvertent disbursement. Please note one recent change: schools may not include as ATCHBD Pell or loan funds that would cause (in combination with previously received funds) the student to exceed maximum eligibility limits (LEU/SULA).
Federal Student Aid Handbook, Volume 5:
Program Integrity Questions & Answers
R2T4 Regulations (34 CFR Sec. 668.22 Treatment of Title IV Funds When a Student Withdraws):
NASFAA’s Student Aid Index (requires NASFAA login):
FSA Online Training Module—Return of Title IV Funds:
2014 FSA Conference Session 7 “Basics of R2T4 Using Credit-Hour Calendar”
2014 FSA Conference Session 8 “Basics of R2T4 Using Clock-Hour Calendar”
2014 FSA Conference Session 13 “Return of Title IV Funds—Programs of Study Taught in Modules”
This Tip of the Month was provided by your RMASFAA Training Committee